Pixel-perfect Proposals and Contracts
One of the biggest advantages we have as a team here at Nexudus, is having access to over 2,000 customers and their well-thought feedback and, oh boy! have we heard your comments about this module!
Issuing a quote or a proposal for one of your desks or offices is, in many cases, far from a rigid and organised process. From the point of capturing the initial customer details, all the way to closing a deal, you want to make sure potential customers understand what you offer exactly, the type of community there is in your space as well the different facilities and services available.
A lot of this happens usually by email. An unstoppable stream of emails going back and forth between you and the prospective members. A lot of those emails will have attachments with your carefully crafted proposals, probably based on a Word template that gets edited and sent repeatedly.
And “What’s wrong with that?”, you would ask. Nothing, it actually works! Unless your sales team has two or more people in it, or you run more than one building. As with many other things, problems come with scale.
Would it not be great to have all these messages and attachments neatly stored with each prospect account and have a repository of those wonderful Word documents so your team can easily find them, edit them and use them to ship those proposals out?
The new document template editor takes your Word Documents, pixel by pixel, and converts them into editable documents that can also pull information from your proposals, contracts, bookings and customer data, preserving every detail and design element from your original document.
You can now start a proposal based off one of your document templates to then edit that document directly within your Nexudus account to make sure is tailored to the needs of each specific prospect. Every proposal and document is kept well organised and date-stamped in the prospect account, so your team knows exactly what and when was sent to each of them.
You can create pixel-perfect documents based on these templates for any customer, proposal, booking or contract and download them as native Microsoft Word documents if you prefer to send those by email or print them out.
When sending proposals directly within Nexudus, you can choose to present the details of the proposal as a tabular summary or directly embed your proposal document as a PDF, so the customer can see exactly what you typed and any media and materials you may have included in your documents.
You can learn more about the proposal module and the new editor in our learning portal here and thew new template editor here.
Nexudus is always striving to make your life easier by adding new features and tools to our coworking space software, to keep up with coworking needs. Our latest addition is NexDelivery, a companion mobile app for Nexudus administrators.
For all of you who already use Passport by Nexudus in your space or its white-labelled counterpart, you will be pleased to know that a new version of our mobile app available on [iOS](https://itunes.apple.com/app/passport-by-nexudus/id1100057771) and [Android](https://play.google.com/store/apps/details?id=com.nexudusspaces) has been released. The new app has been designed to encourage connection between the coworking community, make managing accounts easier, and includes some additional features. If you haven’t used the app before, Passport by Nexudus is a companion native mobile app to the [Nexudus Spaces](http://coworking.nexudus.com/en/blog/read/59966917/how-to-manage-communication-in-your-coworking-space-using-nexudus-spaces) account for your coworking members.
Charging for services is a really important factor in your coworking space. Automating payment processes has always been one of our goals at Nexudus Spaces. That's why over all of this time, we have integrated more than 70 payment gateways that provide service throughout the world.
Over the years that we've been working with Nexudus Spaces, we've seen how space managers have a daily battle on their hands when managing space access or printer usage. Our main objective for Nexudus Spaces has always been to offer an integral solution that responds to any of the needs that arise in your coworking spaces. One way for us to reach this objective is by integrating Nexudus Spaces with solutions that provide complementary services via our application programming interface (API).
The last few weeks have been a bit busy for us. As you know, we announced the ticketing release last week and we've also made a new [two-way synchronisation](http://help.spaces.nexudus.com/en/managers/calendar-google-two.html "Google Calendar synchronisation") with Google Calendar available in your Spaces accounts. We’ve been working with hundreds of coworking spaces for a few years now so we are aware of all the different tools you use on a daily basis.
Not so long ago, we talked about [organising events](http://coworking.nexudus.com/en/blog/read/31979955/how-does-your-space-celebrate-special-occasions "") in coworking spaces, and ticketing is a very important aspect to make sure they go smoothly . At Nexudus Spaces, we've made it our mission to implement tools that make the day-to-day running of your spaces easier, either by adding useful features or integrating external services. And all from one single Control Panel.