Having top-level digital signage around your coworking or flexible workspace is vital for your members to know both what is happening in your space, and which resources are free for them to use or book. That’s why we thought it would be helpful to go over some of the best tablets and meeting room software that do exactly this. From proprietary wall-mounted displays to apps you can run on any iOS or Android tablet, there are loads of options out there to suit your needs. So, let's dive into it and have a look at some of the best options on the market.
We had to start here really, didn’t we? We are very proud of NexBoard and think it is a fantastic solution for meeting room displays. NexBoard is included in your Nexudus subscription, so you can rest assured that it will work seamlessly with the platform and display all the information your members could possibly need.
But what does NexBoard do exactly?
Well, first and foremost, it's a really simple and easy way for members to book meetings. All they have to do is go to the tablet running NexBoard outside the meeting room they want to use, and tap ‘Request Booking’. They can then choose the time, date, and length of the meeting and their booking will automatically be synced with their Nexudus account.
Using a device running NexBoard outside your meeting rooms can also help make your space compliant with any coronavirus protocols you have in place. For example, it is important that meeting rooms are cleaned and sanitised after every use these days, and NexBoard gives your members’ the confidence they need to use your meeting rooms as they give you the option to display the date and time that the room was last cleaned. As well as this, members can also make bookings contactlessly by tapping their mobile device on the tablet running the NexBoard app. The meeting room will then appear as a push notification via the Passport by Nexudus app, allowing them to both make bookings and send invites to other attendees who will get the option to join the meeting virtually.
NexBoard also makes it easier for members to access all the information they will need for any given meeting room. Not only can they check on availability and any upcoming bookings, but NexBoard also displays all the different amenities and features that each meeting room has to offer, allowing members to make an informed decision depending on their specific needs.
Humly’s Room Displays demystify meeting room booking by making it clear to members when a room is free, if there are any upcoming meetings, and will even notify members of any other meeting rooms that are currently available for use.
Humly makes sure that keeping your members informed does not compromise the design of your coworking space. Their room displays are clear and easy to read, and their design will allow them to fit perfectly into even the most design-conscious of spaces. Members are able to see if a meeting room is available at a glance with these room displays. Each unit is backlit and will change colour depending on the status of the room. When a room is free the light will be green, and when a meeting is in session it will instead appear red.
Best of all, Humly Room Displays can be fully integrated with your Nexudus account, meaning all bookings will be synchronised across the platform. Having your Humly room display automatically sync with the Nexudus platform, also allows it to display your members’ information whenever they make a booking.
Simple and understated, the Tapirx display will fit comfortably into the design of any space at all, without disrupting your carefully nurtured feng shui. The display itself presents information to the members of your coworking or flexible workspace in an easy to read and clear way.
The Tapirx device displays a range of information including, the meeting room name, the current and two upcoming events, a graphical schedule view with the current time, and a ‘scan-to-book’ QR code which allows members to book meetings entirely contactlessly. As a space administrator, you are also able to include other information to display on the device, such as room capacity.
As you can see Tapirx provides a flexible and dynamic solution for meeting room digital signage, allowing you to display all the information you desire to your members, while not compromising on the design aesthetic of your space. Best of all, these devices can be fully integrated with your Nexudus account, making the management of your space that much easier. For more information on the integration, read the detailed article in our knowledge base.
The Joan 6 is another fantastic solution for the management of meeting and conference rooms in your coworking or flexible workspace. Its sleek and inconspicuous design allows it to blend beautifully with the design of your space, while the advanced E Ink electronic paper display with full capacitive touch capability makes using the Joan 6 an absolute pleasure.
One of the major benefits of the Joan 6 is how easy it is to install. You can easily attach the display to any surface without the use of any cables via a magnetic wall mount, connecting securely to your WiFi network. The system runs off a high-performance, rechargeable battery which can last up to three months on a single charge.
Most importantly, though, the Joan 6 does everything you need a meeting room management panel to do! It lets you see the status of a meeting room, so your users always know if a particular room is booked or free, when the next meeting is due to take place, and will also allow them to book a time slot for themselves right then and there.
Even better, Joan gives you the option to use the device to show more than just information about your meeting rooms. Joan gives you the option to also display custom content on your devices. This could be a gallery of images, digital signage giving extra information about your space, or even helpful information such as the weather or stock market information. As you can see, Joan’s flexibility really sets it apart from other similar devices.
Last but certainly not least we are going to take a look at Crestron’s solution to meeting room management. Their room scheduling system is a simple, easy to use platform, allowing members of your coworking or flexible workspace to always stay on top of what is happening in your space.
While allowing users to see the day’s schedule for your meeting rooms at just a glance, its crystal clear resolution communicates all the information being displayed with perfect clarity. One of the fantastic energy saving features of this display is that it has an in-built proximity sensor that detects motion and awakens the screen whenever a member approaches. As you can imagine, it has all the features you might need for such a system, allowing members to check meeting room availability, extend meeting times, and reserve the meeting room at a later date.
Professional and slick design are the hallmarks of Crestron products, and their meeting room displays certainly aren’t exempt from this. The setup is simple and scalable, allowing you space to implement these displays quickly and with minimal effort, through the use of the cloud-based management platform.
As you can see, there are loads of great options out there for you to manage the meeting rooms in your coworking or flexible workspace. From software such as NexBoard which can be run on any iOS or Android tablet, to bespoke systems from the working world’s most respected brands, it’s now up to you to choose what best fits your needs and the needs of your members.
For more information on how NexBoard can simplify bookings made in your space, take a look at the detailed guide in our knowledge base.
You can see a full list of our companion apps here.
Subscribe to receive our latest content and news directly to your inbox
In our latest blog we delve into the transformative role of technology in modern workspaces, highlighting how artificial intelligence and automation are not just reshaping the physical aspects of coworking spaces, but also fostering a culture of wellness and inclusivity.
Coworking operators are harnessing AI-driven smart building technology, advanced analytics and OpenAI models to optimise occupancy levels and drive ROI. Ultimately, AI can help coworking managers meet members’ needs and spend more of their valuable time on the human aspects of the role – like building community.
The third article of our four-part series focuses on the second phase of the Data Maturity Journey: The transition from gut instinct to data-driven decision-making. It involves utilising data and AI to understand how your customers interact with your space throughout their lifecycle and, based on that knowledge, making data-driven decisions to optimise space performance, operations, and elevate the member experience.
In our first article, we emphasised the importance of embarking on a Data Maturity Journey, a valuable tool for coworking and flex workspace operators to assess the challenges in harnessing the power of data as a key driver to transform your business. In this article, we focus on the first phase of the Data Maturity Journey: The integration and unification of multiple data sources to build a comprehensive 360-degree perspective on both customers and space.
Data has emerged as the key driver of transformation in the ever-evolving landscape of coworking and flexible workspaces. After helping thousands of coworking and flex operators to streamline their day-to-day operations, we have identified three main phases in their journey to data maturity.
Welcome to, where we dive deep into the brains behind Nexudus. Today, we’re chatting with Nexudus’ CTO and co-founder Adrian, as he shares his journey from selling Internet Cafe technology to being the co-founder of a global coworking company.
The companies in this list started small but dreamed big. They didn’t begin in corporate skyscrapers, but rather in coworking spaces! Keep reading to find out which globally recognised brands are the product of coworking spaces, you may be surprised to find some of the names in this list 👇🏽
For more than 2 years, we've worked on AI projects, giving coworking spaces tools to make informed business decisions. Let's explore real scenarios to witness how these modules optimise space and resources, and enhance community experience.
How the life of Bilbo Baggins would have been way less stressful if he’d used Nexudus!
Nexudus has been making big strides into the world of AI over the past year or so, and it has been a big learning experience for all of us. In this article, Nexudus cofounder and CTO, Adrian Palacios, discusses his experiences of this and the parallels he has noticed as he l to play the piano.