Get your coworking apps talking to each other with Zapier

Aside from the people, technology is one of coworking’s biggest assets.

Apps allow operators to streamline processes and run things remotely, saving you and your team a lot of time, energy and stress that would otherwise be spent on unnecessary admin. 

The purpose of an app is to simplify things. However, sometimes juggling all the apps and moving information from one app to another can actually prove quite stressful.

Ironic, isn’t it?! 

This is where Zapier comes in. 

What is Zapier?

Zapier is a “connector” that enables you to integrate the different apps you use. Think of it as a translator that gets apps - including Nexudus - talking to each other and working together.

Its main purpose is to save people time by automating tasks. What’s more, you don’t have to be a software developer to navigate it. With a bit of practice, anyone can use it. 

To automate a task between two different apps, the user sets up a Zap. A Zap is Zapier’s term for an “instruction” or a “rule”. 

We’ll go into a bit more detail below, but for now, here’s a brief example. 

For many of us, moving new email newsletter subscribes and unsubscribes from Nexudus to Mailchimp is one of those pesky admin tasks that we could do without. 

Yet to be GDPR compliant it’s also important to get it right.

Zapier enables you to automate the transfer of data from Nexudus to Mailchimp and vice versa, eliminating the need for human intervention.

How do I link Nexudus & Zapier?

To connect your Nexudus account to Zapier, all you need to do is click or tap on the Zapier integration in Settings>Integrations. 

Once you’ve done this, Nexudus will be added as an app to your Zapier account and you can start connecting Nexudus to your other apps using Zaps. 

How do I create a Zap?

You can create a Zap from Nexudus to another app or the other way around. 

When you create an action from Nexudus, it triggers an action in another app. When you create an action from another app, it triggers an action in Nexudus. 

For example,

  • When action A happens in Nexudus -> Do action B in App X

  • When action A happens in App X -> Do action B in Nexudus

You can create Zaps to “create”, “update” and “delete” across platforms. 

Although setting up Zapier doesn’t require coding experience or knowledge, you do need a good understanding of technology and a clearly devised goal. 

We’d always recommend outlining the goal and outcome of what you’re trying to accomplish with Zapier when creating a Zap.

Let’s go back to our “subscribers” example.


“I want new newsletter subscribers in Nexudus to be added to Mailchimp and people that unsubscribe in Nexudus to be unsubscribed in Mailchimp.”


Zap 1 - When a subscriber is added in Nexudus they are created as a subscriber in Mailchimp.

Zap 2 - When a subscriber is removed in Nexudus they are removed as a subscriber in Mailchimp.

How do Nexudus customers use Zapier?

Our customers use Zapier to automate a number of tasks, each varying in complexity according to the desired outcome. 

Here are a few examples:

Simple Zaps

  • You can use Zapier to notify your members via SMS of upcoming meetings. Similarly, you can notify your team when a meeting has ended and the room needs to be cleaned.

  • When a subscriber is created or removed in Nexudus, they are added or removed in Mailchimp to keep your audience list up-to-date and compliant.

Intermediate Zaps

  • Rather than using our tour setup, you can use a platform like Calendly and use Zapier to replicate the information in Nexudus. 

Advanced Zaps

  • You may decide to use a more dedicated CRM system such as HubSpot. Zapier integrations ensure that when a lead is created in Hubspot, the opportunity is visible in Nexudus (and vice versa).

  • One of our customers even created their own member signup form which they linked to Nexudus through Zapier. 

Zapier gives you freedom and flexibility when it comes to connecting Nexudus to other, seemingly unrelated apps. There’s so much potential, however, we’d suggest planning out what you want to accomplish first to make the setup process easier.

Don’t forget to check out our guides which walk you through the setup process. If you have any questions, reach out to

Subscribe to receive our latest content and news directly to your inbox

Related stories

  • Enjoy a Connected Coffee Experience with the New TopBrewer by Scanomat Integration

    We have recently integrated with Scanomat's flagship solution, TopBrewer, to bring your members additional ease and efficiency, and a truly connected, premium coffee experience.

  • Simplify the process of purchasing items in your space with NexKiosk

    The latest addition to our suite of companion apps to Nexudus, NexKiosk allows your members to purchase the items you sell in your space in a more streamlined, efficient manner. With two key functionalities allowing your members to buy products both autonomously and alongside an Administrator, this handy app will make the selling process a lot easier.

  • Why Passport by Nexudus is the best mobile app for your coworking space members

    Are your members making use of the companion app to Nexudus, Passport by Nexudus? If not, it's about time they started!

  • 10 Coworking Tools That Will Help You Run Your Space

    The Nexudus coworking management platform acts as a go-between for all your apps. It integrates with payment providers, access control systems, accounting software and many, many more. Instead of having dozens of disparate systems in different places, Nexudus conveniently centralises them. Read on to find out about 10 tools and integrations for coworking that we think are essential when it comes to running a space effectively.

  • Boost your members's booking experience with the new Nexudus Floor Plans

    Prospective users who may never have visited your space before can now visualise it in a bird’s eye format. Both users and existing members can compare pricing, size, availability and the resource’s position within your building to make a more informed booking decision. What’s more, they can book multiple resources at once to save time.

  • Indulge your members and keep your community engaged with the new Members' Portal

    Save Time & Keep Your Members Engaged With The New Members' Portal The new interface is much faster than before, it comes with Google Calendar integration, options for self-hosting, and the ability to replace or add components by accessing the code in the different pages too. With the new Basket system, you can review your products and add discount codes before finalising your purchase. You can also edit your purchases and make amendments to it!

  • Understanding Data: Track Engagement & Grow Your Coworking Space with Nexudus Explore

    Nexudus Explore is a new reporting tool that enables you to analyse different parts of your business by collecting data and storing it in easy to navigate reports. It’s a powerful resource that contains information on how your customers and contacts interact with your space.

  • How can the integration between SALTO KS and Nexudus benefit your coworking space?

    We integrate with SALTO because they’re one of the access control industry’s leaders. The company’s API-first approach is unique in the access control world and gives full control to its partners, enabling real-time and seamless sharing of information. Nexudus’ collaboration with SALTO’s KS system allows for seamless transfer of members’ bookings from one system to another, providing operators with autonomy over how space is utilised.

  • How contactless technology can optimise your coworking space post-lockdown

    Smart integrations also allow operators to remain resilient in challenging circumstances. As well as saving money and making the customer journey more streamlined, smart software can significantly reduce or even eliminate the need for human interaction, which is particularly useful at the moment when everyone is trying to practice physical distancing.

  • One in, one Out! Welcome your members back with NexClicker

    We have just launched NexClicker, a digital tally counter that allows you to count in and out everything entering your workspace. Limit the number of people within your workspace, click them in, and click them out! Social Distancing in a coworking might mean you need to limit your capacity. NexClicker gives you an easy way to count in and out everyone who accesses your flexible workspace.